Executive Assistant

Duties and Responsibilities:

• Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
• Serve as a focal contact person of intercontinental regions.
• Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
• Coordinate travel arrangements and relocation/emigration formalities (when required).
• Process expense reports and reimbursement claims.
• Manage all preparation aspects of agenda/events/conferences/team meetings.
• Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
• Upon request, coordinate some tasks with facilities management and IT team.
• Handle highly confidential and sensitive information.

Desired Characteristics:

• Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
• Intellectually sharp, able to grasp concepts and think/learn quickly.
• Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
• Calm under pressure
• Team player
• Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.